Free AI Toolkit & Resources — Templates, Guides & Tools

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Two tiers, one library. Free resources are our social good offering — genuinely useful tools, prompts, and guides available to everyone, no login required. Pro Member resources go deeper: full workbooks, in-depth industry packs, policy templates, and frameworks for serious AI practice. Join the community →

How-to Guide

Prompt Template New

Guide to Creating a Prompt Gem

Step-by-step guide to building reusable prompt gems in Google Gemini. Save your best prompts as gems and get consistent, high-quality AI outputs every time.

How-to Guide

Guide New

Your AI Footprint

Understand the impact your AI usage has — from energy consumption to data privacy. A practical guide to being a more mindful and responsible AI user.

How-to Guide

Guide New

Bias in AI

An accessible introduction to how bias enters AI systems, why it matters, and what you can do about it. Essential reading for anyone using or deploying AI tools responsibly.

Prompt Template

Prompt Template New

AI Prompt Starter Pack — 50 Prompts

Ready-to-use prompts for emails, reports, meeting summaries, brainstorming, and more. Copy, paste, and adapt across any role or industry.

Prompt Template

HR & Recruitment AI Prompt Pack

25 prompts tailored for HR teams — job descriptions, interview question frameworks, onboarding comms, policy drafts, and performance review language. Responsible use guidance included.

Prompt Template

Marketing & Social Media Prompts

30 prompts for social captions, campaign briefs, ad copy, email sequences, and content calendars. Includes notes on disclosure, authenticity, and keeping your brand voice.

Prompt Template

Meeting & Admin Prompt Pack

Save hours every week — prompts for meeting agendas, action items, follow-up emails, project updates, and summarising long documents. Works with ChatGPT, Copilot, and Claude.

Checklist

AI Tool Evaluation Checklist

Before rolling out any AI tool in your organisation, run it through this checklist — built on the 8 pillars. Covers data privacy, bias risk, transparency, security, and accountability. One page, printable.

Checklist

Pre-Deployment AI Risk Checklist

For teams about to launch an AI-enabled workflow or product. 40 questions across risk, oversight, data handling, human review, fallback processes, and stakeholder comms.

How-to Guide

How-to Guide New

Getting Started with AI in Your Business

A plain-English guide for business owners and team leaders who are new to AI. What to try first, what to avoid, how to talk to your team about it, and how to stay on the right side of responsible use.

How-to Guide

How to Use AI Responsibly in Healthcare

A practical guide for healthcare professionals navigating AI tools — covering patient privacy, clinical oversight, documentation, and where AI helps vs. where it shouldn't be used at all.

How-to Guide

AI in Education: A Guide for Teachers

How to use AI as a teaching tool, handle student AI use in assessment, update your policies, and have honest conversations with students and parents about what AI is and isn't.

Framework

8 Pillar AI Assessment Worksheet

Apply the AI The Right Way® 8 pillars to any tool, project, or decision. Guided worksheet format — complete individually or as a team. Ideal for governance reviews and onboarding discussions.

Framework

AI Readiness Self-Assessment

Where does your organisation actually sit with AI? This 20-question self-assessment maps your readiness across culture, capability, governance, and infrastructure — with a scored output and next steps.

Prompt Template

Industry Pack

Healthcare AI Starter Pack

Prompts, checklists, and a guide bundle specifically for healthcare teams. Covers clinical admin, patient communications, documentation support, and responsible use in clinical settings.

Prompt Template

Industry Pack

Construction & Trades AI Pack

Practical AI applications for construction and trades — site documentation, quoting, procurement emails, health & safety summaries, and client updates. Built for people who work with their hands, not just their laptops.

Prompt Template

Industry Pack

Finance & Accounting AI Pack

Prompts, policy guidance, and a risk checklist for finance professionals. Covers AI in client reporting, compliance documentation, data analysis, and what responsible use looks like in a regulated environment.

Policy Template

Responsible AI Policy Template

A full AI acceptable use policy template for organisations. Covers permitted uses, data handling, human oversight requirements, disclosure obligations, and prohibited activities. Adapt in under an hour.

Policy Template

Employee AI Acceptable Use Policy

A shorter, staff-facing version of the AI policy — clear language, practical examples of what's in and out of bounds, and a sign-off section. Designed to be read, not filed.

AI The Right Way® Certification

Get certified as a Responsible AI Citizen or achieve an endorsement.

Take what you've learned from these resources further. Our certification programme recognises individuals and organisations who are committed to using AI responsibly — the right way.

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A note on responsible use: Every tool below is powerful — and every tool can be misused. We recommend evaluating each against the AI The Right Way® 8 pillars before deploying in your organisation. Start with transparency, bias awareness, and data privacy.

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Writing & Content

ChatGPT

The world's most widely used AI assistant. Powerful for drafting, brainstorming, summarising research, answering questions, and automating repetitive writing tasks across any industry.

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Writing & Content

Claude

Anthropic's AI assistant — known for careful, nuanced responses and handling long, complex documents. Strong for analysis, policy review, long-form writing, and tasks requiring accuracy.

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Productivity

Gemini

Google's AI, integrated across Workspace. Best for teams already using Google Docs, Gmail, Sheets, and Meet — bringing AI directly into existing workflows without switching tools.

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Productivity

Microsoft Copilot

AI built into Microsoft 365 — automates tasks across Word, Excel, Teams, and Outlook. Ideal for organisations already on the Microsoft stack looking to add AI without new platforms.

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Research

Perplexity AI

An AI-powered search engine that cites its sources. Strong for research with real-time web access — a more trustworthy alternative to AI that hallucinates facts without evidence.

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Productivity

Notion AI

AI writing and knowledge management built into Notion. Great for teams managing knowledge bases, SOPs, meeting notes, and internal documentation with an AI layer on top.

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Image & Design

Midjourney

The leading AI image generation tool. Used by marketers, designers, and creatives for visual content, concept art, and social imagery. Run via Discord or the web app.

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Image & Design

Adobe Firefly

Adobe's AI image tools, built into Creative Cloud. Commercially safe image generation trained on licensed content — ideal for organisations concerned about IP and copyright.

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Image & Design

Canva AI

AI design tools built into Canva — Magic Design, text-to-image, background remover, and more. The go-to for non-designers who need polished visuals fast without a learning curve.

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Audio & Video

Otter.ai

AI transcription and meeting notes that integrates with Zoom, Teams, and Google Meet. Automatically captures, summarises, and action-items every meeting — saving hours of manual note-taking.

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Data & Analysis

Julius AI

Conversational data analysis — upload a spreadsheet and ask questions in plain English. Generates charts, insights, and summaries without needing to know Python, SQL, or Excel formulas.

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Coding

GitHub Copilot

AI pair programmer integrated into VS Code and other IDEs. Suggests code completions, writes functions from comments, and helps debug. A significant productivity multiplier for development teams.

AI The Right Way® Framework

Are you using these tools the right way?

The 8 pillars of the AI The Right Way® framework give you a structured way to evaluate and govern any AI tool in your organisation — from data privacy to accountability to transparency.

Explore the framework →

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Tools, templates& resources.

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Are you using these tools the right way?

Let's build resources together.

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