Terms & Conditions

Welcome to The AI Assembly. By accessing or using our Services, you agree to be bound by these Terms, our Privacy Policy, and our Community Code of Conduct. If you do not agree to these Terms, please do not use our Services.

1. Acceptance of terms

By registering for an account, purchasing a subscription, or otherwise accessing or using any part of our Services, you acknowledge that you have read, understood, and agree to be bound by these Terms, as well as any additional terms and policies referenced herein or made available to you.

2. Our mission and values

The AI Assembly is dedicated to bridging the AI gap for everyone, empowering confident participation and professional growth. We are committed to fostering a supportive, inclusive, and professional environment. We explicitly value cultural and ability access, striving to remove barriers to understanding and engaging with AI. We believe in the transformative power of this technology to create positive change and are committed to ensuring that all individuals, regardless of their background or abilities, have the opportunity to participate in and benefit from the AI revolution. We aim to make change through the responsible and ethical use of this technology, ensuring our community reflects these values.

As part of our commitment to building a strong foundation, we are launching an exclusive Founding Assembler tier for our early supporters, who will receive special benefits for their initial commitment.

3. Subscriptions and access

The AI Assembly offers various tiers for Assemblers, each providing different levels of access and features. Paid subscriptions are recurring.

3.1 Assembler tiers

The AI Assembly offers various tiers, including free and paid options, each granting different levels of access to content, features, and community interaction. Detailed information regarding the benefits, access levels, and interaction capabilities of each specific tier can be found on our dedicated Subscription or Pricing page on The AI Assembly website. Your access to specific Services will be determined by the tier you select.

• Non-Paid Assembler Tier: Users who register for a free tier are granted access to designated free content and community spaces, as outlined on the website. Non-paid Assemblers do not have access to any paid or premium content, exclusive discounts, or priority/first release tickets to events.
• Founding Assembler Tier: The Founding Assembler tier is a unique, limited-time offering with a set number of available spots. Assemblers who join under this tier receive a lifetime price guarantee on their chosen subscription rate as long as their subscription remains continuous. All other benefits of the standard paid tiers, as detailed on our website, are included in this subscription.

3.2 Recurring subscriptions and payments (for paid Assemblers only)

• Subscription: Paid subscriptions are offered on a recurring monthly or annual basis, as selected by you during the sign-up process.
• Billing: By purchasing a recurring subscription, you authorize The AI Assembly (via its payment system) to charge your designated payment method on a recurring basis (monthly or annually) until you cancel your subscription.
• Cancellation and Access Revocation: You may cancel your recurring subscription at any time through your account settings. Your access to paid content and features will continue until the end of your current billing period. Upon the conclusion of your billing period, your access to all paid subscription content and features will be revoked.
• Founding Assembler Rate Guarantee: For Assemblers of the Founding Assembler tier, your initial chosen subscription rate will not increase for the lifetime of your continuous subscription. If you cancel your Founding Assembler subscription, you will forfeit your special guaranteed rate. If you choose to rejoin at a later date, it will be at the current standard pricing available at that time.
• No Trial Period & No Refunds: Due to the immediate and consumable nature of our curated content and the substantial effort involved in its curation and resource provision, The AI Assembly does not offer a trial period for its paid subscriptions, and all sales are final. No refunds will be issued for partial billing periods or for any reason once access to content has been granted.
• Price Changes: The AI Assembly reserves the right to change its standard subscription prices at any time. Any price changes will apply to new subscriptions or renewals after a reasonable notice period, but will not apply to active Founding Assemblers.

3.3 One-off purchases

In addition to recurring subscriptions, The AI Assembly may offer premium, one-off courses or other digital products for purchase. These purchases grant access to the specific content purchased and are not part of a recurring subscription.

3.3.1 Unique booking codes

Each paid Assembler will receive unique booking codes for securing event and ticket access. These codes are one-time use per event/ticket item and are assigned to your individual subscription. Sharing these codes is not permitted and may result in the revocation of your event access.

3.4 Event-specific refund policy

For all in-person events, workshops, or physical gatherings organised by The AI Assembly and purchased as a one-off item:

• No cash refunds: Due to the resource commitment required for venue, catering, and logistical arrangements, The AI Assembly does not offer cash refunds for cancellations or non-attendance at in-person events once a ticket or spot has been purchased.
• Credit applied: If you are unable to attend an event for which you have purchased a ticket, you must notify The AI Assembly in writing at least seven (7) business days prior to the event date. Upon timely notification, The AI Assembly will issue a credit to your Assembler account equal to the value of the original ticket purchase price.
• Use of credit: This credit can be applied towards a subsequent in-person event or workshop session of equal or lesser value, or a portion of (or full payment for) a new or renewing annual membership.
• Forfeiture: Failure to provide written notice of cancellation at least seven (7) business days prior to the event will result in the forfeiture of the ticket price, and no credit will be issued.

3.5 Media release and event photography

By attending any in-person or online event hosted by The AI Assembly, you acknowledge and agree that photographs, videos, and audio recordings may be taken of the event and its participants, including you.

• Usage: These visual and audio materials may be shared on The AI Assembly's social media channels, website, and other media outlets for the purposes of event promotion, marketing, and community engagement.
• Opt-out requirement: If you do not wish to appear in any photos or video footage, you must register your express objection (an "opt-out") with The AI Assembly team upon arrival at an in-person event or prior to joining an online event. We will make reasonable efforts to ensure you are not included in primary event photography or recordings that are distributed publicly.
• Failure to opt-out: Failure to register your objection will be considered your consent for The AI Assembly to use your image or likeness in media related to the event, in accordance with this Section 3.5.

4. User responsibilities and community code of conduct

By participating in or attending any part of The AI Assembly, whether online or in-person, you affirm that you have read, understood, and agree to abide by these full Terms and Conditions.

As an Assembler in The AI Assembly, you agree to adhere to our Community Code of Conduct, which is incorporated into these Terms by reference. This Code of Conduct applies to all participants in The AI Assembly activities, including attendees at events (online and in-person), speakers and presenters, sponsors and partners, volunteers and organisers, contributors to our online platforms, and anyone representing or engaging with The AI Assembly community.

4.1 Core principles of conduct

• Respect: Treat everyone with dignity, courtesy, and respect, regardless of their background, identity, or perspective. This includes respecting differences in opinion, experience, culture, ethnicity, gender identity and expression, sexual orientation, age, ability, religion, socioeconomic status, or any other characteristic.
• Inclusivity: Actively work to create spaces and opportunities where everyone feels they belong and can contribute meaningfully. Proactively seek out and amplify diverse voices and perspectives.
• Equity: Strive to ensure fair treatment, access, opportunity, and advancement for all participants, recognising that different individuals may require different support to achieve equitable outcomes.
• Cultural responsiveness: Acknowledge and respect the diverse cultural backgrounds of participants, with a particular commitment to understanding and incorporating Te Ao Māori perspectives and upholding the principles of Te Tiriti o Waitangi within the context of AI development and discussion in Aotearoa. This includes recognising and respecting the principles of Māori data sovereignty in discussions concerning data use and AI development.
• Accessibility: Endeavour to make our events, communications, and platforms accessible to people with diverse abilities and needs.
• Safety: Maintain a safe environment free from harassment, discrimination, bullying, or any form of intimidating, offensive, or unwelcome behaviour.
• Appropriate language: Use professional, constructive, and civil language in all interactions. Avoid profanity, insults, personal attacks, and aggressive or inflammatory remarks.
• Constructive engagement: Focus on contributing positively to discussions, sharing knowledge, and providing helpful feedback. Disagreements should be handled respectfully and intellectually, not personally.
• Privacy and confidentiality: Respect the privacy of other Assemblers. Do not share personal information or private communications without explicit consent.
• No spam or self-promotion: The community is for learning and connection, not for unsolicited advertising or excessive self-promotion. Share resources and insights genuinely.

4.2 Expected conduct

All participants are expected to:

• Engage in respectful and constructive communication.
• Be mindful of the impact of their words and actions on others.
• Listen actively and value different viewpoints.
• Challenge prejudice and discrimination respectfully.
• Support a welcoming and collaborative atmosphere.
• Respect confidentiality and personal boundaries where appropriate.

4.3 Unacceptable conduct

Harassment, discrimination, bullying, and any behaviour that violates our core principles will not be tolerated. This includes, but is not limited to:

• Offensive comments related to personal characteristics (as listed in the Respect principle above).
• Intimidation, stalking, or following.
• Harassing photography or recording.
• Sustained disruption of talks or other events.
• Inappropriate physical contact.
• Unwelcome sexual attention.
• Advocating for, or encouraging, any of the above behaviour.

You are solely responsible for your conduct and any content that you submit, post, or display on or through the Services.

5. Content and intellectual property

5.1 The AI Assembly content

All content provided through the Services, including but not limited to curated courses, articles, guides, webinars, recordings, reviews, and any other materials developed by The AI Assembly or its licensors, is the property of The AI Assembly or its licensors and is protected by intellectual property laws. You may access and use this content solely for your personal, non-commercial use as part of your subscription. You may not reproduce, distribute, modify, create derivative works of, publicly display, publicly perform, republish, download, store, or transmit any of the content without the prior written consent of The AI Assembly.

5.2 User-generated content

By submitting, posting, or displaying any content (e.g., comments, reactions, direct messages, profile information) on or through the Services, you grant The AI Assembly a non-exclusive, worldwide, royalty-free, perpetual, irrevocable, and sublicensable right to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform, and display such content in connection with the Services. You represent and warrant that you own or have the necessary rights to grant this license for any content you submit.

6. Privacy and data protection

Your privacy is paramount to us. Our collection, use, storage, and sharing of your personal data are governed by our Privacy Policy, which is incorporated into these Terms by reference. By using the Services, you consent to such processing and warrant that all data provided by you is accurate.

6.1 Our Privacy Policy details

• What data we collect (e.g., registration, profile, activity, payment, communication, technical data).
• How and why we collect and use it (e.g., account management, community functionality, personalization, support, analytics, security, compliance).
• How we store and secure your data.
• Who we share it with (e.g., third-party platform components and services like payment processors and email automation systems).
• Your rights regarding your data (e.g., access, rectification, erasure, portability, objection, consent withdrawal).
• Our commitment to complying with relevant data protection laws (e.g., GDPR, CCPA, New Zealand Privacy Act 2020).

6.2 Local data storage

The Services may use technologies such as cookies, local storage, and similar technologies to store information locally on your device (e.g., browser). This local data storage is used to enhance your user experience, remember your preferences, and facilitate certain features (e.g., keeping you logged in). You can manage your browser's settings to control or delete local data storage, but doing so may affect the functionality or performance of the Services. The use of such technologies is further detailed in our Privacy Policy.

6.3 International data transfers

The personal information we collect from you, including information collected through our website, payment systems, and email automation tools, may be transferred to and stored on servers located outside of New Zealand. This may include, but is not limited to, servers in the United States where some of our third-party service providers, such as Stripe (for payment processing) and our web hosting provider, are based. We take reasonable steps to ensure that your personal information, when transferred overseas, is protected by safeguards that are consistent with the requirements of the New Zealand Privacy Act 2020. By using our Services, you consent to your personal information being transferred to these overseas third-party service providers for the purposes of providing our Services and processing your payments.

7. Disclaimers and limitation of liability

Disclaimer of warranties

The Services are provided on an "as is" and "as available" basis, without any warranties of any kind, either express or implied, including, but not limited to, implied warranties of merchantability, fitness for a particular purpose, or non-infringement. The AI Assembly does not warrant that the Services will be uninterrupted, secure, or error-free.

Disclaimer of accuracy and currency of content

Disclaimer of liability for Assembler behaviour

The AI Assembly provides a platform for learning and interaction. While we are committed to providing a moderated and safe environment and will enforce our Community Code of Conduct, The AI Assembly is not responsible for the individual actions, behaviours, or content of its Assemblers. Assemblers engage with each other at their own discretion and assume all risks associated with such interactions. The AI Assembly is not liable for any personal interactions, disputes, damages, or losses arising from or related to the conduct of other Assemblers on the platform.

Limitation of liability

To the fullest extent permitted by law, in no event will The AI Assembly, its affiliates, licensors, service providers, employees, agents, officers, or directors be liable for damages of any kind, under any legal theory, arising out of or in connection with your use, or inability to use, the Services, any content on the Services, or any services or items obtained through the Services, including any direct, indirect, special, incidental, consequential, or punitive damages, including but not limited to, personal injury, pain and suffering, emotional distress, loss of revenue, loss of profits, loss of business or anticipated savings, loss of use, loss of goodwill, loss of data, whether caused by tort (including negligence), breach of contract, or otherwise, even if foreseeable.

8. Third-party content and relationships

8.1 Third-party content and advertisements

The Services may display content, products, services, or advertisements from third-party partners, sponsors, or advertisers ("Third-Party Content"). This Third-Party Content is provided for informational purposes only and does not imply endorsement or recommendation by The AI Assembly.

8.2 Disclaimer of responsibility for third-party content

The AI Assembly is not responsible for the accuracy, completeness, legality, or appropriateness of any Third-Party Content. Your interactions with any third parties, including partners, sponsors, or advertisers, found on or through the Services, are solely between you and the third party. The AI Assembly shall not be responsible or liable for any loss or damage of any sort incurred as the result of any such interactions or as the result of the presence of such Third-Party Content on the Services.

8.3 Separate commercial agreements

The relationship between The AI Assembly and its partners, sponsors, and advertisers is governed by separate commercial agreements. These Terms and Conditions do not create any partnership, joint venture, employment, or agency relationship between you and any third-party partners, sponsors, or advertisers.

9. Account termination

The AI Assembly may terminate or suspend your account and access to all or part of the Services immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach these Terms or the Community Code of Conduct. Upon termination, your right to use the Services will immediately cease. If you wish to terminate your account, you may simply discontinue using the Services or follow the cancellation process for your subscription.

10. Modifications to terms

The AI Assembly reserves the right to revise and update these Terms from time to time in our sole discretion. All changes are effective immediately when we post them and apply to all access to and use of the Services thereafter. Your continued use of the Services following the posting of revised Terms means that you accept and agree to the changes.

11. Governing law

These Terms and your use of the Services shall be governed by and construed in accordance with the laws of New Zealand, without regard to its conflict of law principles. Any legal action or proceeding arising under these Terms will be brought exclusively in the courts located in New Zealand.

12. Contact information

If you have any questions about these Terms, please contact us through the support channels provided on our website.