Privacy Policy
The AI Assembly®
The AI Assembly® is committed to protecting your privacy and handling your information responsibly.
This Privacy Policy explains how we collect, use, store, and manage information when you interact with our website, community platform, events, newsletters, and services.
By using our website or services, creating an account, registering for events, subscribing to communications, or otherwise providing information to us, you acknowledge and agree to the terms of this Privacy Policy.
If you do not agree with this policy, you should not submit your information through our website or services.
Who We Are
The AI Assembly® is a New Zealand profit-for-purpose social enterprise focused on helping build an AI-literate Aotearoa.
We bring together learners to leaders across diverse communities to support informed, ethical, and practical engagement with artificial intelligence through education, certification, community spaces, and events.
Information We May Collect
Depending on how you interact with The AI Assembly®, we may collect information including:
Account Information
When you create an account on our website or community platform, we may collect:
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name
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email address
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username
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profile information you choose to provide
Membership and Subscription Information
If you purchase a membership or subscription, we may collect:
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billing information
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subscription preferences
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membership status
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account activity related to services
Payment details are processed securely by third-party payment providers and are not stored directly by The AI Assembly®.
Event Registration Information
If you register for events, workshops, or community sessions we may collect:
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name
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email address
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organisation (if provided)
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event attendance information
Newsletter and Communication Information
If you subscribe to our newsletter or updates, we collect:
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email address
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communication preferences
Website Usage Information
When you visit our website we may collect limited technical information such as:
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browser type
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device type
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pages visited
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general location information (city/region level)
This information is collected through website analytics tools.
How We Use Your Information
We use information collected through our website and services to:
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create and manage user accounts
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provide access to community spaces and member areas
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manage memberships and subscriptions
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process event registrations and participation
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send newsletters, updates, and community communications
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improve our website, services, and learning experiences
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understand how people engage with our platform and content
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support community initiatives, education programs, and events
We do not sell personal information to third parties.
Website Analytics
Our website uses analytics tools (such as Google Analytics) to understand general website usage and improve user experience.
These tools may collect information including:
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device type
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browser type
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approximate geographic location
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anonymised IP data
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interaction with pages on the website
This information is used only to understand website performance and usage trends and is not used to personally identify individuals.
Third-Party Platforms and Services
The AI Assembly® uses trusted third-party platforms to operate parts of our services. These may include tools used for:
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website hosting and management (WordPress)
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community platforms (Fluent Community)
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forms and submissions (Fluent Forms)
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customer relationship management (FluentCRM)
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email communications (Mailchimp)
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payment processing (Stripe)
When you interact with services that involve these providers, your information may be processed through their systems according to their own privacy policies and terms.
These providers may store or process information outside New Zealand. When this occurs, the handling of that information is governed by the policies and security practices of those providers.
Events and Community Participation
If you register for events or participate in community activities hosted by The AI Assembly®, your information may be used for:
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event management and communication
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participant coordination
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delivery of event content or resources
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follow-up communications related to the event or community
Some events may include photography or recordings. Where this occurs, participants will be informed in advance or through event registration terms.
Your Responsibility When Providing Information
Participation in The AI Assembly® services, events, community platforms, and communications is voluntary.
By submitting information through our website or platforms, you acknowledge that you are choosing to provide that information for the purposes described in this policy.
If you do not wish your information to be stored or processed in this way, you should not submit personal information through the platform.
The AI Assembly® is not responsible for information voluntarily submitted by users through public areas of the website or community platform.
Data Security
We take reasonable steps to protect the information we hold from loss, misuse, and unauthorised access.
However, no internet transmission or digital storage system can be guaranteed to be completely secure. By using our services, you acknowledge that information shared online carries inherent risk.
Access and Updates to Your Information
You may request to:
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access the information we hold about you
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update or correct your information
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unsubscribe from communications
You can unsubscribe from newsletters at any time using the link provided in our emails.
Changes to This Policy
The AI Assembly® may update this Privacy Policy from time to time.
Updates will be published on this page and take effect from the date of publication.
Continued use of our website or services indicates acceptance of the updated policy.
Contact
If you have questions about this Privacy Policy or how information is handled, please contact:
The AI Assembly®
hello@theaiassembly.com
